Executive Assistant

Job Description

Executive Assistant:
On behalf of our healthcare client, Procom is searching for an Executive Assistant for a temporary-to-permanent role. This position is onsite at our client’s Chicago, IL 60611 office.

Executive Assistant - Job Description:
This role involves providing high-level administrative support to the Chair of Obstetrics and Gynecology and cross-coverage to the Program Coordinator. The Executive Assistant will manage projects, coordinate meetings, and handle confidential information.

Executive Assistant - Responsibilities:
• Independently perform technical and administrative work for executive-level personnel.
• Serve as a project manager for special projects, conducting studies and analyses.
• Create and revise systems and procedures for operational efficiency.
• Manage calendar, set meeting priorities, and ensure appropriate attendance.
• Screen and prioritize incoming communications.
• Plan and execute events, activities, and meetings independently.
• Assist in the creation and distribution of organizational materials.
• Maintain confidentiality of sensitive information.
• Communicate on behalf of the Executive regarding initiatives and responsibilities.
• Develop and maintain relationships with internal and external customers.
• Record key discussions and conclusions in meetings.
• Perform other duties as assigned.

Executive Assistant - Mandatory Skills:
• Associate degree or equivalent relevant work experience.
• 3-5 years of experience in a business office emphasizing database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Executive Assistant – Nice-to-Have Skills:
• B.A. degree or business equivalent.
• 5 years of business experience.

Executive Assistant – Assignment Length:
This is a temporary-to-permanent position.

Executive Assistant - Start Date:
ASAP.

Executive Assistant - Assignment Location:
Chicago, Illinois, 60611 United States, onsite.