Administrative Assistant II

Job Description

Administrative Assistant II:
On behalf of our administrative services client, Procom is searching for an Administrative Assistant II for a 12-month role. This position is a hybrid position with 3 days onsite at our client’s Salt Lake City office.

Administrative Assistant II - Job Description:
The Administrative Assistant II will support standard and advanced administrative and business operations for assigned managers and teams. The role involves providing analytical and organizational support, contributing to efficient office and project operations, and ensuring the accuracy and integrity of project status reports.

Administrative Assistant II - Responsibilities:
• Prepare reports to support business planning, tracking, and analysis.
• Analyze data and recommend effective reporting methods.
• Process and secure required permits from City, County, and UDOT agencies.
• Develop and improve office management processes and procedures.
• Support the development and coordination of project plans.
• Coordinate and facilitate meetings; prepare and distribute agendas and minutes.
• Process expense reports and manage office supply ordering.
• Build and maintain strong working relationships with internal teams and external partners.
• Coordinate and execute special projects while maintaining confidential files.
• Manage vacation calendars and assist with timecard reviews.
• Participate in staff meetings and document discussions and action items.

Administrative Assistant II - Mandatory Skills:
• 4-7 years of relevant administrative or business operations experience.
• Strong organizational, analytical, and communication skills.
• Attention to detail.
• Excellent interpersonal and team skills.
• Ability to manage multiple priorities independently.
• Proven ability to handle confidential information with discretion.

Administrative Assistant II – Nice-to-Have Skills:
• Experience in a fast-paced environment.
• Problem-solving skills.
• Experience with project management.
• Familiarity with permit processing.
• Knowledge of office management software.

Administrative Assistant II – Assignment Length:
This is a 12-month contract position.

Administrative Assistant II - Start Date:
ASAP.

Administrative Assistant II - Assignment Location:
Salt Lake City, Utah, United States. This is a hybrid position requiring 3 days in the office.