Administrative Assistant II

Job Description

Administrative Assistant II:
On behalf of our Oil & Gas client, Procom is searching for an Administrative Assistant II for a 12 month contract role. This position is a hybrid position with 3 days onsite at our client’s Superior, Wisconsin office; moving to Duluth in December 2026.

Administrative Assistant II - Job Description:
This role will transition from being primarily receptionist-based to providing administrative support for the Global Mobility, Real Estate, and Workplace Services teams. The position will involve coordination and operational responsibilities while continuing to provide front-desk coverage as needed.

Administrative Assistant II - Responsibilities:
• Answer phones and manage visitor interactions
• Handle photo ID badges and upload pictures to WorkDay
• Process name plate requests and input location information in WorkDay
• Action invoices and Service Now tickets for Workplace Services
• Manage Elink, SharePoint, Service Now, and email response activities
• Vendor management and liaison for moves, additions, and changes
• Assist with room bookings, catering requests, and stationery orders
• Provide backup coverage for other Workplace Services team members
• Participate in projects like Environment Health & Safety initiatives
• Handle parking and access card management
• Perform Gatekeeper responsibilities for security and confidentiality
• Execute ad hoc duties as required by the Supervisor/Team Lead

Administrative Assistant II - Mandatory Skills:
• Relationship and interpersonal skills
• Adaptability and flexibility
• Customer service experience
• Proficiency in Microsoft Office Suite (Word and Excel)
• Problem-solving skills
• Attention to detail and confidentiality
• Strong communication skills

Administrative Assistant II – Nice-to-Have Skills:
• Experience in vendor management
• Familiarity with WorkDay
• Knowledge of Service Now
• Experience in a similar industry
• Project participation experience

Administrative Assistant II – Assignment Length:
This is a 12 month contract.

Administrative Assistant II - Start Date:
ASAP.

Administrative Assistant II - Assignment Location:
Superior, Wisconsin, United States; office will move to Duluth December 2026.
This is a hybrid role with 3 days in the office.