Administrative Assistant

Job Description

Administrative Assistant:
On behalf of our Operations client, Procom is searching for an Administrative Assistant for a 9-month role. This position is an onsite position with 5 days onsite at our client’s Minneapolis office.

Administrative Assistant - Job Description:
The Administrative Assistant will initially cover the front desk, handling light phone calls, processing incoming mail, and greeting visitors. Once a new hire joins in September, the role will transition to providing backup support for the front desk during time off and lunch breaks.

Administrative Assistant - Responsibilities:
• Provide reception services by welcoming visitors, handling mail, and answering the main phone line 5 days per week
• Provide basic printer maintenance by filling with paper and toner, arrange for repair as needed
• Order all office and kitchen supplies
• Assist with connecting conference room technology, order catering, print materials as requested
• Travel booking and expense reporting in Concur as assigned
• Interact professionally with internal and external clients and prospects; handle inquiries effectively, in an organized and courteous manner
• Handle confidential matters with discretion and good judgment; maintain confidentiality of all matters ascertained by reason of access to such information in this position
• Cross-train within peer group to serve as backup and contribute to a high-performing administrative team environment

Administrative Assistant - Mandatory Skills:
• Concur: reconcile expenses for leaders daily
• Outlook: email communication
• Webex: connect to meetings on a laptop, in a conference room
• Ability to keep confidence and be organized
• Comfort with basic MS Excel and Word
• 1+ Years of Previous Administrative Assistant experience
• Previous work in a corporate setting

Administrative Assistant – Nice-to-Have Skills:
• 2-year degree or higher
• Financial Services experience

Administrative Assistant – Assignment Length:
This is a 9-month contract position.

Administrative Assistant - Start Date:
ASAP

Administrative Assistant - Assignment Location:
Minneapolis, Minnesota, United States, onsite 5 days per week.