Administrative Support

Job Description

Administrative Support:
On behalf of our Legal Services client, Procom is searching for an Administrative Support for a contract role. This position is onsite at our client’s Montréal office.

Administrative Support - Job Description:
The role involves providing comprehensive administrative support within a fast-paced legal environment. Key tasks include managing incoming and outgoing mail, coordinating courier services, and assisting with document management. The position requires effective communication with both internal staff and external vendors.

Administrative Support - Responsibilities:
• Document contents, sort, scan, and update work details in case management and data management systems
• Prepare waybills, track packages, and liaise with vendors to resolve shipment delays
• Print, photocopy, and scan immigration applications
• Collaborate with the internal Business Center for support services
• Assist with other administrative tasks and project-based work as required
• Communicate with external vendors regarding processes or issues
• Oversee office facilities, including maintenance and coordination with building management
• Assist with office logistics requests, such as phone line setups, IT peripherals, and internet connectivity

Administrative Support - Mandatory Skills:
• 3 years of experience in an administrative role within a law firm or business support service center
• Experience in a high-volume, fast-paced environment
• Familiarity with Microsoft products
• Bilingual
• Experience managing couriers, admin support, and documents

Administrative Support – Nice-to-Have Skills:
• Experience in a professional office such as medical or technology
• Strong problem-solving skills
• Excellent teamwork abilities
• Proficient in communication

Administrative Support – Assignment Length:
This is a contract position with the possibility of conversion to full-time, though not guaranteed.

Administrative Support - Start Date:
ASAP

Administrative Support - Assignment Location:
Montréal, Quebec, Canada. This position is onsite.