AP Specialist

Job Description

AP Specialist:
On behalf of our professional services client, Procom is searching for an AP Specialist for a permanent role. This position is a hybrid position with 4 days onsite at our client’s Calgary office.

AP Specialist - Job Description:
The AP Specialist will play a crucial role in managing and processing accounts payable activities within a high-volume transaction environment. This role focuses on ensuring efficient and accurate processing of invoices, vendor management, and handling multi-currency transactions.

AP Specialist - Responsibilities:
• Monitor dedicated accounts payable inbox for invoice submissions and answer vendor inquiries
• Review, verify, and match documentation
• Code and post both disbursements and general expenses
• Obtain necessary approvals and ensure proper documentation is attached to all invoices
• Manage a variety of internal and external vendor inquiries and resolve any discrepancies
• Review employee expense reports, ensuring policy alignment and proper coding through our automated workflow
• Execute weekly EFT and wire payment runs (multi-currency)
• Process vendor set-up information into the accounting system
• Reconcile vendor and visa accounts with statements and previous payments
• Work in a multi-currency and entity environment
• Act as back-up to National accounts payable team members
• Other responsibilities as assigned by the Supervisor

AP Specialist - Mandatory Skills:
• Post-secondary education in Accounting, Finance, or a related discipline preferred
• 3+ years of experience in accounts payable within a law firm or a professional services industry
• Strong organizational and time management skills with the ability to handle multiple priorities
• Proven ability to work both independently and as part of a team in a fast-paced environment
• Excellent communication and interpersonal skills for effective collaboration across teams
• Demonstrates good judgment and professionalism

AP Specialist – Nice-to-Have Skills:
• Experience working in a company with a high volume of transactions
• Experience using Aderant is an asset

AP Specialist – Assignment Length:
This is a permanent position.

AP Specialist - Start Date:
ASAP

AP Specialist - Assignment Location:
Calgary, Alberta, Canada. This is an onsite position with 4 days in the office required.