Contract Account Administrator

Job Description

Contract Account Administrator:
Procom is searching for a Contract Account Administrator for a 12 month contract. This position is an onsite role at our client’s Calgary office.

Contract Account Administrator - Job Description:
This role involves supporting accurate and timely supplier invoice and employee expense processing in a high-volume Accounts Payable environment. The Contract Account Administrator will ensure validation and processing of invoices, complete standard PO matching, and escalate complex exceptions, all while adhering to established controls and providing strong customer service.

Contract Account Administrator - Responsibilities:
• Process supplier invoices, including validation, coding, routing, matching, and posting.
• Perform standard 2-way and 3-way matching and resolve routine PO, receipt, price, quantity, coding, and approval issues.
• Review employee expense claims for compliance with company policies and approval requirements.
• Respond to routine supplier and employee inquiries and provide timely follow-up.
• Support supplier onboarding and master data maintenance.
• Identify potential duplicate invoices and payments using established controls and procedures.
• Support payment processing and resolve routine payment inquiries and exceptions.
• Monitor assigned invoice queues, workflow items, aging, and outstanding approvals.
• Perform routine account reconciliations and investigate straightforward variances.
• Support month-end activities, accrual preparation, and reporting.
• Maintain documentation and comply with internal controls, AP procedures, and company policies.
• Escalate complex PO, GR/IR, tax, workflow, supplier master, payment, or system issues to the appropriate senior resource.

Contract Account Administrator - Mandatory Skills:
• Legally authorized to work in Canada.
• 2+ years of Accounts Payable, employee expense, accounting, or related financial operations experience.
• Knowledge of invoice processing, PO matching, reconciliations, and financial controls.
• Experience with SAP, Concur, or comparable ERP and expense management systems.
• Strong attention to detail and the ability to identify discrepancies.
• Strong organizational, time-management, communication, and customer service skills.
• Good judgment to resolve routine issues and recognize when escalation is required.

Contract Account Administrator – Nice-to-Have Skills:
• Education in Accounting, Finance, Business Administration, or a related field.
• Comfort working with automated invoice workflows and high transaction volumes.
• Problem-solving skills.
• Teamwork abilities.
• Accessible communication skills.

Contract Account Administrator – Assignment Length:
This is a contract position with a total of 2,088 hours.

Contract Account Administrator - Assignment Location:
Calgary, Alberta, Canada. This position is onsite.