Corporate Administrative Assistant - Legal

Job Description

Corporate Administrative Assistant - Legal
On behalf of our Financial Services client, Procom is searching for a Corporate Administrative Assistant - Legal for a 4 month contract role. This position is a hybrid position with 3 days onsite at our client’s Toronto office. 

Corporate Administrative Assistant - Legal - Job Description:
The Corporate Administrative Assistant - Legal will support the Legal Department by performing a variety of administrative and clerical duties. This role involves managing legal documents, scheduling meetings, and ensuring compliance with legal procedures. The assistant will also handle confidential materials and facilitate communication within the department and with external parties.

Corporate Administrative Assistant - Legal - Responsibilities:
• Perform general administrative and clerical duties, including answering phones, filing, and making copies
• Review and proofread documents and correspondence for compliance with legal procedures and grammatical accuracy
• Schedule appointments, meetings, and conferences for team members
• Set up and maintain filing systems, controlling confidential materials and documents
• Open and distribute incoming mail and coordinate information flow internally and externally
• Establish and improve workflows and administrative procedures
• Identify urgent issues and facilitate resolutions, escalating when necessary
• Support electronic filing and file tracking systems
• Manage calendars, schedule appointments, and complete documents
• Organize and collate legal documents
• Conduct background research on special projects
• Attend meetings to take notes, minutes, and dictation
• Assist with submitting Concur claims or other expense claims

Corporate Administrative Assistant - Legal - Mandatory Skills:
• Undergraduate Degree or equivalent education and experience
• College Diploma in a law-related discipline or equivalent administrative experience
• 3+ years of experience in an administrative support role in a complex office environment
• Experience as a legal assistant providing administrative support
• Excellent oral and written communication skills
• Ability to manage a large volume of files and conflicting priorities
• High ethical standards with a commitment to confidentiality

Corporate Administrative Assistant - Legal – Nice-to-Have Skills:
• Previous experience working as a paralegal
• Ability to appreciate diverse points of view on complex issues
• Resourceful and creative problem-solving skills
• Experience with electronic filing and file tracking systems
• Strong organizational and planning skills

Corporate Administrative Assistant - Legal – Assignment Length:
This is a 4 month contract position.

Corporate Administrative Assistant - Legal - Start Date:
ASAP.

Corporate Administrative Assistant - Legal - Assignment Location:
Toronto, Ontario, Canada; hybrid arrangement with 3 days onsite.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.