Document Control Analyst (Intermediate)

Job Description

Document Control Analyst (Intermediate)

Procom is seeking a Document Control Analyst (Intermediate) on behalf of our Oil & Gas client for a 12-month contract opportunity in Houston, TX. This is a hybrid position requiring three days per week onsite.

Position Overview

The Document Control Analyst will provide document management support to the project team, with a primary focus on administering the project SharePoint site and ensuring project documentation is properly organized, maintained, and controlled through project closeout. This role plays a key part in supporting information management processes and maintaining the integrity of project records.

Key Responsibilities

• Develop, maintain, and execute the Information Management Plan
• Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint sites
• Review and revise Contractor Document Control Requirements
• Create and maintain transmittal logs, distribution matrices, and master document registers
• Manage the setup, monitoring, and coordination of field document processes
• Establish document repositories, metadata, and access permissions
• Track document submissions, revisions, approvals, and distributions
• Manage sensitive and restricted information
• Distribute documentation in accordance with established distribution requirements
• Monitor information deliverables using the master document register
• Ensure records are filed in accordance with document control and records management requirements
• Track receipt of records and provide status updates to management
• Resolve documentation discrepancies with Project Managers, Engineers, Field Clerks, and Contractors
• Partner with the Retention Specialist on hardcopy records preparation
• Support the Project Turnover Memorandum process
• Remove electronic transitory information where applicable
• Manage documentation associated with project closeout activities
• Maintain records within project deliverable tracking tools

Required Qualifications

• Strong document management skills
• Proficiency with SharePoint administration
• Excellent communication skills
• Ability to manage sensitive information
• Strong problem-solving abilities
• Experience with document control processes
• Ability to work effectively within a team environment

Preferred Qualifications

• Experience in the Oil & Gas industry
• Familiarity with project management tools
• Knowledge of information management policies
• Experience supporting regulatory document control requirements
• Familiarity with document tracking software

Assignment Details

• Contract Length: 12 months
• Start Date: ASAP
• Location: Houston, TX
• Work Arrangement: Hybrid (3 days onsite per week)