Executive Assistant and Office Manager

Job Description

Executive Assistant and Office Manager:
On behalf of our Utilities client, Procom is searching for an Executive Assistant and Office Manager for a short term, 6 week role. This position is a hybrid position with 3 days onsite at our client’s Newmarket office.

Executive Assistant and Office Manager - Job Description:
This role involves providing comprehensive support to senior executives while managing office operations efficiently. The position requires a strong client service orientation and the ability to adapt to changing demands and priorities in a dynamic environment.

Executive Assistant and Office Manager - Responsibilities:
• Provide executive support to senior leadership
• Manage office operations and administrative functions
• Coordinate meetings, appointments, and travel arrangements
• Handle confidential information with diplomacy and discretion
• Facilitate effective communication with stakeholders
• Support team collaboration and problem-solving initiatives

Executive Assistant and Office Manager - Mandatory Skills:
• Strong client service orientation with a professional and approachable presence
• Ability to function in a self-directed, team environment and adapt to changing demands and priorities
• Highly organized with advanced attention to detail
• Advanced written and verbal communication skills
• Polished stakeholder management
• Advanced ability to handle confidential information with diplomacy and discretion
• Advanced organizational, multi-tasking, and problem-solving skills

Executive Assistant and Office Manager – Nice-to-Have Skills:
• Experience in a similar role within a corporate setting
• Familiarity with office management software
• Knowledge of project management principles
• Experience in event planning
• Proficiency in additional languages

Executive Assistant and Office Manager – Assignment Length:
This is a 6 week role position.

Executive Assistant and Office Manager - Start Date:
ASAP.

Executive Assistant and Office Manager - Assignment Location:
Newmarket, Ontario, Canada. Hybrid position with 3 days in office.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.