Executive Assistant

Job Description

Executive Assistant:
On behalf of our Retail client, Procom is searching for an Executive Assistant for a 10 month contract role. This position is a hybrid position with 4 days onsite at our client’s Toronto office.

Executive Assistant - Job Description:
As an Executive Assistant, you will provide comprehensive administrative and organizational support to senior executives within our Information Technology team. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership.

Executive Assistant - Responsibilities:
• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on various time management techniques.
• Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering.
• Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.
• Maintain financial and budget documentation using Excel.
• Support onboarding of new employees.
• Coordinate team events and quarterly meetings.

Executive Assistant - Mandatory Skills:
• 5+ years supporting VP-level executives in a fast-paced, professional environment.
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel).
• Exceptional written and verbal communication skills.
• Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
• Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.
• Proven ability to establish valuable relationships within the organization.
• Maintains discretion and confidentiality while working with senior leaders.

Executive Assistant – Nice-to-Have Skills:
• Familiarity with SAP Concur and Copilot.
• Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.

Executive Assistant – Assignment Length:
This is a 10 month contract position.

Executive Assistant - Start Date:
ASAP.

Executive Assistant - Assignment Location:
Toronto, Ontario, Canada. This is a hybrid position with 4 days in the office.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.