Facilities Administrator (US)

Job Description

Facilities Administrator US:
On behalf of our corporate client, Procom is searching for a Facilities Administrator for a six-month role. This position is an onsite position at our client’s Tinton Falls, NJ office.

Facilities Administrator US - Job Description:
We are seeking an organized, dependable, and service-focused Facilities Administrator to support the day-to-day operations of our Tinton Falls office. This role involves working closely with the Facilities Manager to ensure smooth facilities operations, vendor coordination, purchasing, invoicing, and general office administration.

Facilities Administrator US - Responsibilities:
• Support daily facilities and office operations.
• Serve as a point of contact for employee facilities requests and coordinate timely resolutions.
• Coordinate with facilities vendors, contractors, building management, and service providers.
• Assist with purchase orders, invoices, vendor documentation, and related administrative tracking.
• Help coordinate repairs, preventive maintenance, service visits, and other facility work.
• Track open facilities issues and follow up with vendors and internal teams through completion.
• Support office access, badges, keys, and other basic workplace access needs.
• Assist with workplace moves, conference rooms, supplies, and general office needs.
• Maintain organized facilities records, vendor information, service documentation, and project files.
• Assist with workplace safety and emergency preparedness activities as directed by the Facilities Manager.
• Support onsite meetings including sales, SLT, and local teams, including ordering food and beverages and scheduling rooms.
• Support small facilities projects and office improvements.
• Communicate building or facilities-related updates to employees when needed.
• Perform other facilities and administrative duties as assigned.

Facilities Administrator US - Mandatory Skills:
• Facilities coordination
• Vendor coordination
• Purchasing
• Employee support
• Microsoft Office
• Organization
• Communication

Facilities Administrator US – Nice-to-Have Skills:
• Accessible
• Teamwork
• Problem-Solving

Facilities Administrator US – Assignment Length:
This is initially a six-month temporary assignment with the potential to convert to a permanent position.

Facilities Administrator US - Start Date:
ASAP

Facilities Administrator US - Assignment Location:
Tinton Falls, NJ, United States – Onsite position.

Benefits

Procom provides Basic Life/AD&D insurance, Short- and Long-Term Disability, and EAP at no cost to eligible employees after a waiting period. Medical and dental coverage (employee premium contributions), a non-matching 401(k) plan, and additional voluntary coverage are also available. This role includes legislatively required paid leave; no bonus, commission, or equity compensation applies.