Fleet Administration Coordinator

Job Description

Fleet Administration Coordinator:
On behalf of our Utility client, Procom is searching for a Fleet Administration Coordinator for a 1-year role. This position is a hybrid position with 2 days onsite at our client’s Markham, Ontario office.

Fleet Administration Coordinator - Job Description:
The Fleet Administration Coordinator will manage and coordinate fleet-related activities, ensuring efficient vehicle administration and maintenance. The role involves generating reports, communicating with drivers and service providers, and resolving fleet-related issues to support the operational needs of the organization.

Fleet Administration Coordinator - Responsibilities:
• Generate and analyze fleet preventive maintenance reports and communicate requirements to drivers, internal garages/external service providers, and applicable management.
• Communicate with field contacts regarding fleet-related requirements such as overdue critical inspections and maintenance.
• Coordinate regular vehicle administration and maintenance programs such as annual license renewals, insurance renewals, invoice sourcing, and vehicle additions/deletions.
• Respond to and resolve fleet-related issues, working with the appropriate Fleet Team Lead and/or Fleet Analyst as required.
• Maintain effective files and records (hard copy and electronic) related to Enbridge fleet.
• Provide fleet data/reporting to internal clients and management as required.
• Interact with the field and external fleet service providers as required.
• Provide clerical support as required by the GDS Fleet Supervisor.
• Respond to fleet inquiries to the GDS Fleet Support phone line and email.
• Other duties as required.

Fleet Administration Coordinator - Mandatory Skills:
• Minimum Secondary School Education or equivalent.
• Demonstrated ability to work in a computerized environment, experience with, or the ability to learn applications such as Excel, SAP, Element Interactive.
• Ability to type 40 words per minute net.
• Excellent verbal and written communication skills and the ability to interact with multiple clients in a clear, concise, and courteous manner.
• Capability of learning and interpreting Company policies and procedures.
• Ability to work in a team environment.
• Ability to work responsibly under direct and indirect supervision.

Fleet Administration Coordinator – Nice-to-Have Skills:
• Experience in fleet management or a similar role.
• Familiarity with fleet management software.
• Strong problem-solving skills.
• Ability to manage multiple tasks efficiently.
• Previous experience in the Oil & Gas industry.

Fleet Administration Coordinator – Assignment Length:
This is a 1-year assignment.

Fleet Administration Coordinator - Start Date:
ASAP.

Fleet Administration Coordinator - Assignment Location:
Markham, Ontario, onsite.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.