Intermediate Procurements

Job Description

Senior Procurement Specialist
Federal Government Contract  //  Ottawa, ON  //  On-site About This Opportunity At Procom, our purpose is to help people make progress. We are building a team of Senior Procurement Specialists to support the Contracts and Materiel Management Directorate at Innovation, Science and Economic Development Canada. You will join the Procurement Operations team, which manages a high volume of goods and services requirements, and help it move files forward quickly and accurately.
You will work under the direction of departmental procurement officials. You will prepare and process procurement documents but will not exercise delegated contracting or financial authority. At a Glance Position Senior Procurement Specialist (Resource Category 9.2) Client Innovation, Science and Economic Development Canada (ISED), Contracts and Materiel Management Directorate Location 235 Queen Street, Ottawa, ON. On-site only, no telework. No travel. Contract term November 16, 2026 to March 31, 2027 Level of effort Approximately 750 hours Hours 37.5 hours per week, Monday to Friday, between 7:00 a.m. and 5:00 p.m. ET Language Bilingual not required Security Valid Government of Canada Reliability Status, held before start date Reference RFP ISED217223 What You Will Do

Procurement planning and client support

• Review client procurement requests and supporting documents, and resolve missing or inconsistent information.
• Advise clients on processes, timelines, methods, evaluation approaches and selection methods.
• Recommend a procurement approach based on value, complexity and risk.
• Join client, manager and stakeholder meetings, and keep clients updated on file status.

Requests for Proposals

• Develop and revise RFPs and related solicitation documents using approved templates.
• Review Statements of Work and specifications for procurement readiness.
• Develop mandatory and point-rated criteria, bases of selection and payment, and solicitation instructions.
• Build in security, accessibility, Indigenous procurement, environmental and official languages considerations.
• Prepare amendments, answer bidder questions, and support bid evaluation, consensus materials and contract award files.

Task Authorizations

• Review requests against the contract: scope, resource category, level of effort, rates, timelines and financial information.
• Prepare and issue Task Authorizations and amendments, coordinate approvals, and track value and duration.

Call-ups against Standing Offers

• Confirm scope, supplier selection, ordering procedures, pricing and terms.
• Prepare and issue call-ups and amendments, coordinate approvals, and track values against limits.

Administration and reporting

• Enter and update procurement and financial data in SAP (ISED’s Integrated Financial and Materiel System), keeping entries accurate and supported.
• Maintain complete procurement files with a full audit trail, and update tracking tools and reports.
• Monitor timelines, approvals, contract values and expiry dates.
• Support quality assurance reviews and correct file deficiencies.

What You Bring

Required

• SAP: 12 or more months within the last five years using SAP, or a Government of Canada SAP-based system, to enter and maintain contracting and financial information. Experience includes at least three activities such as requisitions, purchase orders or contracts, amendments, Task Authorization or call-up financials, commitments, or monitoring contract balances.
• Solicitations: Within the last five years, developed or materially contributed to at least three competitive Government of Canada solicitations, covering at least three components such as instructions to bidders, SOWs, mandatory or rated criteria, bases of selection or payment, or evaluation documentation. Formatting and data entry alone do not count.
• Task Authorizations: Within the last five years, prepared, reviewed or administered at least three Government of Canada Task Authorizations.
• Call-ups: Within the last five years, prepared, reviewed or administered at least three call-ups against Government of Canada Standing Offers.
• Security: Valid Government of Canada Reliability Status.

Strongly preferred

• 5 or more years of procurement experience in the public or private sector (12 or more years is ideal).
• 2 or more years of Government of Canada procurement experience (8 or more years is ideal), as a public servant or a contractor.
• Experience managing 10 or more concurrent procurement files in a high-volume environment (20 or more is ideal).
• Hands-on experience with a range of instruments: competitive RFPs, non-competitive contracts, Standing Offers, Supply Arrangements, Task Authorizations, Temporary Help Services, professional services, goods and services procurement, amendments, and PSPC or SSC procurement.
• Experience building evaluation criteria, bases of selection and payment, evaluation grids, and contract clauses.
• Experience reviewing files for completeness, accuracy and compliance, including checklists and quality assurance responses.

Skills

• Clear, professional communication with clients, managers, and technical, financial, legal and security stakeholders.
• Strong organization to manage competing priorities and deadlines.
• Careful handling of sensitive, proprietary and personal information.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.

This posting is for a public sector assignment. Compensation will be determined through the competitive bidding process and will be within the approved rate structure for this assignment.