Junior Project Control Officer

Job Description

Junior Project Control Officer
On behalf of our Healthcare client, Procom is searching for a Junior Project Control Officer for an 11-month role. This position is a hybrid position with 2-3 days onsite at our client’s Ontario office.

Junior Project Control Officer - Job Description
The Junior Project Control Officer will support Emergency Services implementation teams with scheduling and documentation. This role is critical in ensuring effective coordination and communication across multiple workstreams, acting as a central point for organizing, maintaining, and following up on project-related information.

Junior Project Control Officer - Responsibilities
• Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.
• Schedule and organize recurring and ad hoc meetings, ensuring participants have the necessary information and materials.
• Prepare and maintain meeting records, action item lists, decision logs, status materials, briefing notes, presentations, correspondence, and other documentation.
• Maintain document repositories, trackers, templates, and shared workspaces.
• Gather updates from team members, review information for completeness and consistency, and follow up on missing details or next steps.
• Use judgment and critical thinking to identify scheduling conflicts, documentation gaps, unclear accountabilities, overdue items, or issues requiring attention.
• Coordinate information flow across Emergency Services workstreams, internal partners, and stakeholders.
• Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.
• Provide administrative support for budgeting, invoice tracking, expense processing, procurement follow-up, and related coordination activities as required.

Junior Project Control Officer - Mandatory Skills
• Experience providing executive, administrative, or project coordination support in a professional environment.
• Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking, and follow-through skills.
• Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms.
• Strong written and verbal communication skills.
• Ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.

Junior Project Control Officer – Nice-to-Have Skills
• Experience with MS Project, MS Planner, or similar tools.
• Public Sector Experience.
• Experience in multi-workstream or health system projects.

Junior Project Control Officer – Assignment Length
This is an 11-month contract position.

Junior Project Control Officer - Start Date
ASAP.

Junior Project Control Officer - Assignment Location
Toronto, Ontario, Canada. This position is hybrid with 2-3 days in the office.

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.