Project Coordinator - Healthcare Projects

Job Description

Project Coordinator - Healthcare Projects

On behalf of our client, Procom Consultants Group is actively seeking a Project Coordinator - Healthcare Projects.
 

Project Coordinator - Healthcare Projects Job Details

Project Coordination & Controls

• Support delivery of project objectives through coordination, data management, and maintenance of project documentation.
• Maintain and reconcile project plans, onboarding trackers, and RAID logs (risks, issues, assumptions, decisions).
• Track milestones and deliverables; monitor deadlines and escalate risks or delays.
• Identify and document risks; develop mitigation and contingency plans.
• Develop and maintain project artifacts (use cases, user stories, process maps, SOPs).
• Coordinate tasks with support staff and monitor compliance with program policies.

Intake Management

• Establish and oversee customer intake and service coordination workflows.
• Manage new request intake, triage submissions, and maintain accurate intake trackers.
• Conduct intake interviews; review questionnaires, referral trends, and team input.
• Coordinate intake review meetings to prioritize actions.
• Support site onboarding activities and monitor completion of onboarding checklists.

Stakeholder & Meeting Coordination

• Coordinate meetings with external stakeholders
• Prepare agendas, materials, minutes, and action items; track follow-through.
• Support physician working groups and clinical coordination activities.
• Respond to ad hoc information requests and manage stakeholder inquiries.
• Facilitate cross-team communication across multiple workstreams.
• Manage customer booking tools and coordination and follow up on cancellations or no-shows.

Reporting

• Prepare status reports, dashboards, performance indicators, and executive updates.
• Administer external partner compensation processes.
• Improve administrative and reporting workflows to enhance efficiency and reliability.

Data Analysis & Performance Monitoring

• Compile, analyze, and synthesize program and partner data.
• Produce analytical reports to inform data-driven recommendations.
• Collect and document data requirements; maintain reporting systems and repositories.
• Implement data validation standards and quality controls.
• Monitor performance metrics, troubleshoot data issues, and maintain documentation.
• Develop standard operating procedures to improve process accuracy and efficiency.
• General
  Perform related coordination, analytical, and administrative duties to support provincial deployment.

 

Project Coordinator - Healthcare Projects Mandatory Skills

• Bachelor’s degree in Business Administration, Health Administration, Project Management, Data Analytics, or a related discipline.
• Minimum 3–5 years’ experience in a Project Coordinator, Project Analyst, or similar role supporting complex, multi-stakeholder initiatives.
• Demonstrated experience managing project documentation such as: trackers, RAID logs, and status reporting.
• Experience supporting intake processes, onboarding coordination, and stakeholder engagement activities.
• Strong analytical skills with experience compiling, validating, and interpreting data to produce reports and recommendations.
• Proficiency in Microsoft 365 applications, including advanced Excel (data analysis, pivot tables), PowerPoint, Outlook, Bookings, and MS Project or equivalent tools.
• Experience maintaining data repositories, applying data validation standards, and supporting quality assurance processes.
• Ability to document workflows, standard operating procedures, and business processes accurately and clearly.
• Strong written and verbal communication skills
• Excellent organizational and time management skills, with the ability to manage multiple concurrent workstreams.
• Demonstrated problem-solving ability and sound judgment in identifying risks and escalating issues appropriately.
• Familiarity with Agile and/or Waterfall project management methodologies.
• Ability to adapt to evolving priorities and work effectively in a dynamic project environment.
• Experience working within BC Health Authorities or other public sector healthcare environments considered an asset.
• Strong interpersonal and customer service skills, with the ability to build effective working relationships and respond professionally to stakeholder needs.

Project Coordinator - Healthcare Projects Project Duration

9 Months to start with a potential 1 year extension

Project Coordinator - Healthcare Projects Start Date

ASAP

Project Coordinator - Healthcare Projects Assignment Location

Ideally the consultant can be located in BC, if fully remote, then PST working hours is mandatory.