Records Coordinator II (Houston, TX)

Job Description

Records Coordinator II:
On behalf of our Records Management client, Procom is searching for a Records Coordinator II for a 12-month role. This position is onsite at our client’s Houston, TX office.

Records Coordinator II - Job Description:
This position is responsible for performing clerical duties related to the relevant stages of the Records Lifecycle, which include Capture, Storage, Management, and Maintenance of Company records. The role involves tasks such as records intake and inventory, data entry, indexing and scanning, managing offsite storage, responding to records requests, and enhancing records-related metadata.

Records Coordinator II - Responsibilities:
• Follow policies and confidentiality mandates to safeguard Company data and information
• Record coordinator activities, tracking, and reporting progress, as required
• Actively participate in Company core value and safety activities
• Compare items across multiple sources, assessing discrepancies
• Consolidate item-related data from multiple sources into a single coherent version of truth
• Create and/or maintain task/project tracking mechanism(s), generally comprised of excel spreadsheets or SharePoint lists
• Assign metadata to tracked items allowing for progress determination and metrics assessment
• Provide professional written or visual updates of task/project progress and obstacles to completion
• Complete quality review of records to ensure adherence to imaging standards
• Organize, process & file records according to Company specifications in both electronic and physical filing systems
• Research records upon request and maintain a chain-of-custody through designated process queues to ensure no records are lost or misplaced and that they are returned when borrowed

Records Coordinator II - Mandatory Skills:
• Proven experience as a Records Coordinator
• 5-10 years of records coordination experience
• Experience tracking long-term tasks/projects
• General knowledge of the Records Lifecycle, records filing and retrieval, and retention
• Excellent organizational skills and demonstrated attention to detail
• Experience utilizing the Microsoft Suite of applications and SharePoint
• Experience using Records Management system to manage records, apply metadata & record retention, conducting record searches

Records Coordinator II – Nice-to-Have Skills:
• Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines
• Physically able to lift up to 25 pounds
• Excellent communication skills
• Strong problem-solving abilities
• Ability to work collaboratively in a team environment

Records Coordinator II – Assignment Length:
This is a 12 month role with possible extension/conversion 

Records Coordinator II - Start Date:
ASAP

Records Coordinator II - Assignment Location:
Houston, Texas, United States, onsite.

Benefits

Procom provides Basic Life/AD&D insurance, Short- and Long-Term Disability, and EAP at no cost to eligible employees after a waiting period. Medical and dental coverage (employee premium contributions), a non-matching 401(k) plan, and additional voluntary coverage are also available. This role includes legislatively required paid leave; no bonus, commission, or equity compensation applies.