Senior Project Administrator

Job Description

Senior Project Administrator

Location: Ottawa, ON
Work Arrangement: Full-Time Onsite (285 Coventry Rd., Ottawa)
Contract Duration: 48 Weeks
Security Clearance: NATO Secret Clearance (Required)
Language: English
Number of Resources: 1 Position Available (Maximum 3 Candidates Can Be Submitted)
Submission Deadline: October 30th, 2026 at 3:00 PM (via email)

Overview: 

Our client is seeking a Senior Project Administrator to support project planning, coordination, monitoring, and reporting activities within a dynamic project environment. The successful candidate will work closely with project teams and stakeholders to ensure effective project administration and delivery.
  Tasks and Responsibilities

• Coordinate stakeholder engagement through governance boards, working groups and stakeholder meetings.
• Develop and maintain project schedules, roadmaps, trackers and dashboards.
• Monitor and report on project progress, milestones, risks and issues.
• Track decisions, action items and dependencies across workstreams.
• Prepare briefing notes, presentations, reports and correspondence.
• Conduct research and analysis to support project planning and decision making.
• Recommend actions to management on project status and implementation.
• Support project governance activities and facilitate communication among stakeholders.

Mandatory Criteria

• M1: Minimum 3 years of experience within the last 5 years supporting the planning, coordination, monitoring and reporting of projects.
• M2: Current and valid Project Management Professional (PMP) certification. DND may consider equivalent qualifications.
• Meets the minimum mandatory criteria for THS Stream 1.17, Project Administrator, Senior level.
• Resume names the candidate and states where, when and how each qualification was acquired, with duties tied to the requirement and reference contact details. Overlapping project months count once.
• Two references who can verify the resume. Supporting documents (degrees, diplomas, certifications) must be submitted by bid closing.
• Signed consent from the candidate, or proof of employment if a Procom employee, before closing.
• Availability for a DND interview.

     

This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.

This posting is for a public sector assignment. Compensation will be determined through the competitive bidding process and will be within the approved rate structure for this assignment.